Office designers expect the occupancy in many office buildings to be permanently lowered. This involves quite a bit of work. At the moment, facility managers are working hard to determine how their buildings can be used most effectively and in compliance with the rules of social distancing. To make this process easier, Heijmans’ data team developed a smart algorithm for Beyond Eyes. This algorithm makes it possible to determine an office building's ideal desk setup quickly, easily and at a single glance. Below, we explain exactly what this algorithm entails and how you can use it for your building.
In accordance with the rules of social distancing, the workspaces in an office must be positioned at a safe distance of 1.5 metres from each other. That sounds logical, but we often hear people complain about how difficult it is to find and realise the optimal desk setup. People want to make optimal use of their available space, while also offering staff a safe place to work. To do so, one must not only consider the distance from one desk to others in the same “unit,” but also the distance to the workspaces in other units. A rule of thumb such as creating two workspaces per four-desk unit can result in a suboptimal setup or even create situations in which the minimal safe distance of 1.5 metres between staff cannot be maintained. Thus far, many businesses have resorted to manually measuring their spaces. The data team at Heijmans figured there must be an easier solution. The team has developed a smart algorithm that gives users instant insight into the optimal desk setup in their building. Best of all, we only need a floor plan for this. You do not have to have any sensors installed.
You are probably wondering what the optimal setup in your building looks like. To calculate that, we start by looking at your current setup and determining the distance between the desks. In large offices, there are myriad possible configurations. Manually finding the best one takes a lot of time and effort. With the algorithm, we can present your optimal setup at the press of a button. If your building was equipped with any sensors prior to the corona crisis, we can even take the past occupancy and utilisation of spaces into account.
In the future, we will continue working on the algorithm. Among other things, we want to make it possible to grant users insight into the occupancy of the newly realised setup, in which workspaces are positioned at a distance of 1.5 metres from each other. By looking at what desks are occupied (with the help of sensors), we can automatically determine where people often work in too close proximity to each other. With this information in hand, people can pay extra attention to following the rules of social distancing when using those workspaces. Of course, all this is done completely anonymously.
The algorithm supports our new service BE Safe, which goes beyond simply maintaining a safe distance between people. We have joined forces with Heijmans and CSU Cleaning Services to create an integral solution for a safe work environment. In addition to facilitating safe distances between employees, we focus on maintaining a healthy indoor climate, proper hygiene measures and the smart utilisation of buildings. As a result, employees can rest easy in the knowledge that a workspace is available, safe and clean. You can read more about this new service on our BE Safe page.